1. Make all necessary TimeTrak edits and
corrections.
2. Print Time Card Report (Optional)
a. Reports
b. TimeTrak
c. Time
Card
d. Selection Options, Then Proceed
3. Prepare Hours for Payroll
a. Period
Ending
b. Prepare
Hours for Payroll
c. Enter
Beginning and Ending dates to be Paid
d. Enter
Description for this “group of hours” Ex. W.E 03/11/06
e. Proceed
f. Proceed (On this screen you are setting your new
current period)
4. Print Hours For Payroll Report
a. Reports
b. TimeTrak
c. Hours
for Payroll
d. Select
The Pay Group from Stage 3, Step d
e. Proceed
f. Set Reporting Options
g. Proceed
5. Create Payroll Interface
a. Period
Ending
b. Create
Payroll Interface
c. Select
Interface
d. Select
The Pay Group from Stage 3, Step d
e. Proceed
6. General Period End Maintenance (Once All the
steps above are complete. And you are happy with the results)
a. Period
Ending
b. General
Period End Maintenance
c. You
will notice the dates should be prior to the ones you just paid
d. Click
Proceed
e. This
will then Purge the dates selected, Move the dates you just paid to “Previous”
and give you the new pay period to work with.
Side Notes:
If you
prepared hours (Stage 3) for the wrong pay dates, or when printing the hours
for payroll report (Stage 4) you found a mistake. You can remove those hours from payroll and
re-select your dates to be paid, assuming you have not moved to stage 5.
To Remove Hours from Payroll (The report only; This does not
effect the employee time cards and the edits you have already completed.)
1. Remove Hours from Payroll (Only if a mistake was found)
a. Utilities
b. TimeTrak
c. Remove
Hours from Payroll
d. Select
Pay Group from Stage 3, Step d
e. Proceed
f. Now, Start over with Stage 3 “prepare hours”
**If you prepared hours for payroll, then made additional
edits to the time card before printing the hours for payroll report. These hours will not be on the report because
they didn’t exist at the time you prepared.
You have an option to REMOVE ALL HOURS and START
OVER. See above.
Or
You can prepare hours again. This 2nd prepare hours will find
any hours that were adjusted or change since the first time you prepared hours.
Then, when you move on to Stage 4 Hours for Payroll. You may find 2 pay groups available. Group 1 would be the original file. And Group
2 would be what has changed since the first time you prepared and the 2nd.